ABSTRACTS

Conference Abstract Submission Guidelines

Call for Abstracts is now open!

Abstract submissions are welcome for consideration by the International Scientific Committee for the 3rd Global Soil Biodiversity Conference, which will be held in Dublin, Ireland from 13 – 15 March 2023

Important Dates

 

Call for Abstracts Opens
23 May 2022

Abstract Submission Deadline
26 September 2022

Notification of Review Outcome
17 November 2022

Deadline for accepted authors to register to confirm attendance
15 December 2022

Programme Available Online
Mid-January 2023

What are we looking for?

Submissions are invited on any scientific topic relevant to the conference theme “Science as a basis for the sustainable use and conservation of soil biodiversity”.

Review criteria include scientific fit and relevance as well as novelty and originality for a global audience. Equality, diversity and inclusion criteria will also be used (e.g. geographical spread, career stage, gender), and therefore this information is captured during the submission.

Theme

Abstracts are welcome in any one of the following conference sub-themes:

Global Drivers of Biodiversity

Soil Biodiversity for Sustainable Agriculture

Aboveground-Belowground Interactions

Novel Techniques in Soil Biodiversity Research

Threats to Soil Biodiversity & Protection of Soil Biodiversity

Restoration of Soil Biodiversity

Presentation Type

An abstract can be submitted for presentation at the Conference as one of the following categories:

    • Oral or Poster
    • Poster Only
    • Workshops (1.5 or 3hrs)

 At the review stage, the International Scientific Committee may change the presentation type submitted by the author to ensure the continuity of the conference programme e.g. oral presentation may be changed to poster presentation. The presenting Author will be informed of any change to their submitted presentation type at the acceptance notification stage. The decision of the committee is final.

Oral Format: 15 minutes, typically in sessions of 6 oral presentations

Workshop Format: 1.5 or 3 hours

Poster Format:

Accepted posters will be asked to produce a hardcopy poster for display at the conference. Presenters are asked to take note of the following guidelines when producing their poster:

    • Maximum poster size is A0 (0.84 x 1.19m) (portrait orientation)
    • Keep text to a minimum
    • Ensure any text is in large font
    • Use graphs, charts, and/or tables
    • Ensure contents have a logical flow
    • Make it colourful and visually appealing
    • Removal and collection of posters at the end of the display period remains the responsibility of the presenter. Posters not removed by the indicated take down time will be removed and disposed of.

Submission Process

The abstract submission process for GSB 2023 will be through an online submission portal

IMPORTANT INFORMATION ON THE SUBMISSION PROCESS

    1. The Presenting Author must submit the abstract and is required to be the corresponding author for that abstract
    2. You do not need to register for the conference in order to submit the abstract
    3. All abstracts must be received by the submission deadline to be included in the review.
    4. Accepted oral or poster presenters must register by 15 December 2022.
    5. Abstracts must be submitted in English

Submission Guidelines

It is ESSENTIAL that you read the guidelines below before you submit. Abstracts which do not adhere to the guidelines will not be reviewed.

Who submits the abstract?
The Presenting Author must submit the abstract and will act as the main point of contact for the abstract with organisers.

Once you enter the online submission portal, start by creating an account. Please keep a record of the account details you use to set up the account as you will require them to log into both the GSB 2023 abstract submission portal and Conference registration portal. Upon successful submission of the abstract a confirmation email will be sent to the Presenting Author.

If you have not received a confirmation email, please check that your abstract is not left in draft and is fully submitted by logging back into the portal and checking on the View/Edit Abstracts page.

How to edit a submitted abstract?

You can save your submission as a draft and return to edit the submission at a later point. It is important to note that once it has been submitted the abstract cannot be edited after the abstract submission deadline. Ensure that your abstract is not left in draft as it will not be reviewed.

Submission Details Required

The online abstract submission is a simple step-by-step process and will ask you to input the following details:

    • Abstract title – word limit is 15
    • Presentation type – Oral or Poster, Poster Only, Workshop(1.5 or 3 hr)
    • Sub-Theme – chosen from the theme list above
    • Presenting Author – Name, affiliation, and job title of presenting author (this person must be listed as the first author)
    • Co-Authors – Name, affiliation, and job title of co-author(s)
    • Abstract document
        • Abstract word limit is 250, use abstract template (word limit excludes: title, authors and affiliations). Graphs, images and references are not to be included in the abstract.
        • Workshop word limit is 500, use the workshop template.
    • Additional information
        • What is your professional status?
        • Gender
        • Alternative contact
        • Data consent agreement
        • Publication of abstract agreement

Abstract Template

Abstracts must be formatted using the GSB 2023 template.

Download the template below to create the abstract and then save as a Word file to upload to the system. Only WORD files will be accepted for upload. Graphs, images and references may not be included in the abstract. Abstracts will not be edited and will added to the conference website and/or conference app as submitted. Ensure that all grammar and spelling is correct.

Review and Notification of Acceptance

All abstracts will go through a peer-review carried out by reviewers selected by the GSB 2023 International Scientific Committee.

Notification of acceptance or rejection will be sent to the submitter on 17 November 2022.

Registration of the Abstract Presenter

When notified of acceptance, the Presenting Author is required to accept the offer by registering for the conference and paying in full by 15 December 2022. You will be provided with a link to register at this rate in your acceptance email.

If a presenter fails to register by 15 December 2022, their abstract: 

    • Will be removed from the programme
    • Will be removed from all GSB 2023 related publications

Withdrawal Conditions & Change of Presenter

If you need to withdraw the abstract or change the presenting author contact GSB2023@conferencepartners.ie by 15 December 2022.

Terms & Conditions

    • The abstract submitted adheres to the abstract submission guidelines outlined on the Conference Website.
    • The abstract submitted is in English.
    • This abstract has only been submitted once for GSB 2023. 
    • It is the responsibility of the presenting author to submit the abstract. They are the main contact whose responsibility it is to communicate with other co-authors.
    • The presenting author is available to present at the conference between 13 – 15 March 2023.
    • The presenting author must register and pay in full by the deadline indicated in the abstract review outcome email. If they do not register and pay in full, the abstract will be removed from the programme and any associated publications.
    • The text of the abstract, along with the names and affiliations, poster and/or additional documents as requested, may be published on the conference website, in the abstract document and on the conference app, and this will not raise any copyright issues.
    • A submission as a particular presentation type or theme may be changed to a different type following review in order to be accepted and included in the programme.
    • Presenters may be recorded for live streaming. A recording of the presentation and a copy of the slides may be published online after the conference.

 If you have any queries regarding the above, please contact the GSB 2023 Programme Team GSB2023@conferencepartners.ie   

KEY DATES

Call for Abstracts Opens
23 May 2022

Abstract Submission Deadline
26 September 2022

Notification of Review Outcome
17 November 2022

Deadline for accepted authors to register to confirm attendance
15 December 2022

Programme Available Online
Mid-January 2023

SUB-THEMES:

Global Drivers of Biodiversity

Soil Biodiversity for Sustainable Agriculture

Aboveground-Belowground Interactions

Novel Techniques in Soil Biodiversity Research

Threats to Soil Biodiversity & Protection of Soil Biodiversity

Restoration of Soil Biodiversity

Abstracts dealing with education may be offered within or across sub-themes

CONFERENCE BEGINS

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